Covid-19 Outbreak Management Plan
This plan has been developed to ensure clarity in relation to the responsibilities and actions that will be taken should an outbreak be identified at Fixation Academy of Performing Arts (FPA).
FPA recognises the importance of advanced planning in order to maintain services and limit the spread of the new coronavirus, known as COVID-19, within our setting. A COVID19 risk assessment is in place.
COVID-19 is a viral infection similar to flu, spread from person to person by close contact. It typically causes fever and a dry cough, and in some cases may progress to viral pneumonia which cannot be treated by antibiotics. Symptoms of COVID-19 can include:
- Sore throat
- Difficulty breathing
Notification and Activation of the Outbreak Control Plan
- According to the ‘Covid 19: Actions for out of school settings July 2021’ & ‘Managing youth sector activities and spaces during COVID-19 – by NYA’ guidance, if FPA identifies “several confirmed cases within 14 days” this may constitute an outbreak.
- If this situation occurs, this Outbreak Control Plan will be activated
Management and Notification of Confirmed Cases
- As with all cases of Covid-19 being identified, FPA will promptly report to the Department for Education advice line on 08000468687 and select option 1 for advice on the action to take in response to a positive case. We will also liaise with Venues/Partner Organisations/London Borough of Barnet.
- If DofE considers an outbreak to be taking place, they will escalate the notification to the local health protection team and advise on additional action required.
- FPA, along with the Schools/Venue/Council will follow the advice of Local Authorities, local Public Health teams and PHE Health Protection Teams who will make further recommendations
Engagement with NHS Test and Trace
- Close contacts will be identified by NHS Test and Trace. FPA will engage with the NHS contact trace process by providing appropriate contact and attendance information as requested.
- NHS Test and Trace will identify close contacts directly with the positive case, not FPA in most cases.
- NHS Test and Trace will provide information about next steps to those close contacts identified
Reintroduction of Control Measures
- If an outbreak is confirmed, FPA will continue to work with health protection teams to identify whether control measures need to be reactivated. These may include operating in small, consistent groups to minimise mixing and keep transmission rates low or the introduction of face coverings for adults within our operational space, where appropriate.
- If an outbreak is confirmed, FPA will prioritise enhanced cleaning protocols and hygiene measures. Any anticipated break in service for cleaning will be communicated with all parents and partners if necessary.
- FPA will work closely with the Schools/venues/councils, local Public Health officials and Local Authorities to determine when it is appropriate to stand down from additional control measures and notify all parents and partners of next steps as appropriate
FPA will follow the below detailed steps should an outbreak of Covid-19 be identified
Communication to Parents
Parents/carers/members will be notified by FPA’s online booking system and also by text message. Directors will be responsible for ensuring communications have been made.
Classes can move over to online to ensure students can still continue accessing FPA in a safe place.
Closure of ‘groups’ (if appropriate)
If a student tests positive they can access the classes online via Zoom. Parent/Carer/Member will need to request to access the class online prior to the start of the class.
If FPA needs to close a face to face class, a message via the booking system and text will go to each Parent/Carer/Member and the class will continue online via zoom until negative tests have been received.
Returning to Setting Protocol
Students can return to FPA face to face settings after following guidance from the government (timescales of isolation have been completed and they have tested negative)
Staff members are to follow current Government guidance and the law that is in place for COVID19. Staff are to immediately inform FPA Directors if they display symptoms or test positive for COVID19. Staff are to self isolate until they have their PCR result.
FPA encourages staff members to take 1-2 lateral flow COVID19 tests.
If staff are double jabbed adults they do not need to isolate if they have come into contact with a positive case but will need to get a PCR.
If staff members test positive and are well enough to work they can teach online via Zoom from home.
We will endeavour to build a bank of relief or supply staff/volunteers who are able to provide cover should staffing/volunteers levels fall below the required legal minimums. Any relief staff will be DBS checked at the time of joining our team, so that they are legally able to work with children/young people/vulnerable adults should the situation arise.
FPA will regularly update its information regarding COVID-19, by checking the latest guidance from Public Health England and the Local Authority and will inform parents, carers and staff /volunteers of any changes to our emergency plans.
This policy must be read inline with Covid-19 risk assessment
Completed by: Laura Davitt
Suggested date of review: 01.01.2022
DfE Helpline: DfE coronavirus helpline
Telephone: 0800 046 8687
Monday to Friday, 8am to 6pm & Saturday to Sunday, 10am to 6pm
Local PHE Team: Public Health England
4th Floor, Wellington House, 133-155 Waterloo Road, London, SE1 8UG
Telephone 020 3837 7084 (option 0, then option 2)
Urgent out of hours advice for health professionals only 0151 434 4319 or 020 3837 7084
Coronavirus Response Cell Telephone: 0300 303 0450 or email: LCRC@phe.gov.uk
Email for PII firstname.lastname@example.org
Health Protection Team (HPT): 0300 303 8537